Sample Letters

Sample Letter to College Administrators

Date:

________________________________
Name of College

________________________________
College Address

________________________________
City⁄State⁄Zip

Dear College Administrator:

I, ______________________________________, SSN: ___________________ request cancellation of my <school term> enrollment and that all charges incurred be waived for this term. The reason for this request is the activation of my <Service unit> for <reason for mobilization>. A copy of my order to active duty is attached.

The U.S. Department of Education issued guidance to colleges and universities strongly encouraging them to provide full refunds of tuition and other institutional charges to those students forced to withdrawal to fulfill their military obligation. To discuss this guidance, please contact the Education Office at < telephone/e-mail>

Thank you for your consideration in this matter and I hope to return to classes as soon as I am released from active duty.

Sincerely,

________________________________
Student's Signature

Enclosure
Student's Orders
< state>

________________________________
Printed Name of Student

________________________________
Student's Street Address

________________________________
City, State, Zip

Sample Letter to Lending Institutions

Date:

________________________________
Name of Lender

________________________________
Lender's Address

________________________________
City/State/Zip

Dear Loan Administrator:

I ______________________________________, SSN: ___________________ have been ordered to active duty for <reason for mobilization>. A copy of my order to duty is attached. I request that my student loan(s) if in an in-school status, an in-school deferment status, or in a grace period status remain in that status during my period of active duty. I also request the appropriate time for me to resume enrollment in the next regular enrollment period that is available.

If my loan(s) are in a repayment status, I request forbearance for the period indicated on my attached orders.

Should you have any questions please contact the Education Office at < telephone/e-mail>

Sincerely,

________________________________
Student's Signature

________________________________
Printed Name of Student

________________________________
Student's Street Address

________________________________
City/State/Zip

Enclosure
Student's Orders
CF:

___________________
Unit

<Service personnel office>

Sample Letter to Apprenticeship/OJT Certifying Official

Date:

________________________________
Name of Firm

________________________________
Firm's Address

________________________________
City/State/Zip

Dear OJT/Apprenticeship Certifying Official:

I ______________________________________, SSN: ___________________ have been ordered to active duty for <reason for mobilization>. A copy of my order to duty is attached. I request cancellation of my OJT/Apprenticeship training program.
My last day of work at the firm prior to activation is _____________________________.

Thank you for your consideration in this matter and I hope to return to work soon after I am released from Active Duty. Upon my return to work, the State Approving Agency must to be notified as to the following:

    First day back to work at the firm
    Deactivation orders
    Form DD214

This is a significant change in the status of my enrollment and must be accompanied by VA Form 22-1999b.

Should you have any questions please contact the Education Office at < telephone/e-mail>

Sincerely,

_______________________________________________________
student's Name and Signature

_______________________________________________________
student's Address

_______________________________________________________
City/State/Zip

Enclosure
Student's Orders
CF:

___________________
Unit
< Service personnel office>
< state approving agency office>